Solution:The human resource information system (HRIS) is basically a database system developed to assist HR in decision making and reporting. It is normally one of the elements of the overall management information system (MIS) of an organization.
It is indeed an IT-enabled HR service available to the HR managers for data analysis and decision making. HRIS helps the HR managers in making a quality decision by ensuring them an adequate and timely availability of all relevant information.
The scope of HRIS is so wide that it can provide information about every aspect of an employee, beginning with his recruitment and ending with his retirement. As such, HRIS facilitates the use of computer technology to streamline HR operations, cut costs and eventually enhance the effectiveness of human resource management.
However, the utility and the elements of HRIS may not be identical for all organizations. Typically, the HRIS as a system has three elements, namely, input, process and output. The access to any HRIS can be available to the users through the intranet, extranet and portals.
When HR services are made available online through Web pages, it is called e-HR. The scope of HRIS includes all the HR functions of the organization, namely, recruitment and selection, training and development, wages and salary administration, incentives and benefits, grievance resolution, human resource planning and succession planning.
The different systems dealing with the HR functions are the job evaluation system, the job analysis system, the HR planning system, the applicant tracking system, the employee benefit system, the attendance control system, the performance management system, the employee career planning system and the grievance management system.
The goal of bringing these HR functions into the ambit of HRIS is to enhance the efficiency of these functions. However, any HRIS would be effective only when the information available for decision making is timely, accurate, concise, relevant and complete.
We may define an HRIS as an automated system for gathering, storing, retrieving, analysing and disseminating HR-related data for facilitating operational, managerial and strategic decision making that impacts human resources.
Definitions
"HRIS" is defined as interrelated components working together to collect, process, store and disseminate information to support decision making, coordination, control, analysis, and visualization of an organization's human resource management activities." -Anthony Hendrickson
"An HRIS is meant to systematically collect, organize, store, maintain, retrieve and validate all human resource related data that may be needed in the process of managing employment relationships."-Ben Swanepoel
"HRIS is defined as a technology based system that is used to acquire, store, manipulate, analyze, retrieve, and distribute pertinent information regarding organization's human resources." an-S.I. Tannenbaum
"HRIS is defined as a systematic procedure for collecting, storing, maintaining, retrieving, and validating data needed by an organization about its human resources, personnel activities, and organization unit characteristics."-K.A. Kovach and C.E. Cathcart, Jr.